SUPPLIES AND PROCUREMENT DIVISION

PROCUREMENT SECTION

1. Review and print Purchase Request using the e-procurement system and ensure that all documents are completely signed by concerned offices/personnel.
2. Update the Supply Officers on the status of their PR using the e-procurement system.
3. Maintain an updated cost database.
4. Consolidate all Purchase Requests from different departments.
5. Regularly canvass and monitor prices of all supplies and verify PPMP.

SUPPLIES SECTION

1. Consolidate the following documents for transmittal to COA- BAC Resolution, Omnibus, Mayor’s Permit, PHILGEPS, ITR, PR, RFQ, Activity Design, Sample pictures and other supporting documents.
2. Inspect actual existence of delivery of supplies and materials to ensure compliance and conformity with the specificationsindicated in the Purchase Order.
3. Handle storekeeping of common use supplies.
4. Receive, check, review, record and issue supplies and materials.
5. Check and verify the Requisition Issue Slip (RIS) to ensure availability of supplies and materials at the CGSO stock room.
6. Maintain records for incoming and outgoing RIS and Stock card.
7. Conduct semi annual inventory of supplies and materials in the stock room.

PAYMENT SECTION

1. Process all payments for procured goods, services and infrastructure.
2. Facilitate liquidation of cash advances.
3. Consolidate Project Procurement Management Plan (PPMPs) of all the departments.
4. Prepare annual CGSO Budget.